Attendance Information

The Niles City School District is committed to increasing student attendance, engagement, and academic achievement. Attending school is both necessary and required by law. It is a critical concern, as students need to be present to engage with learning. Studies show student attendance directly impacts achievement and graduation and students cannot learn if they are are missing instruction, classroom participation, and valuable learning experiences. 

Starting with the 2023-24 school year, the District joined the Cleveland Browns Stay in the Game Attendance Network to improve attendance within our schools. Together we look forward to keeping our students in the game to set them up for success! Click here to learn more about the Stay in the Game initiative!

Additional information on the school's attendance policies and procedures can be found below.

Arrival & Dismissal

Drivers are to use extreme caution when dropping off and picking up students. Drivers are to use the circular route to drop off children and exit on Frederick Street to avoid buses entering and exiting the school. School doors open each morning at 8:15 a.m., instruction begins at 8:45 a.m. 

The Tardy Bell rings at 8:45 a.m. Any student arriving after this time must be signed into the office by a parent/guardian upon arrival.

Parents/guardians who opt for their student(s) to be a car rider must obtain a pass from the office. Please call the office at 330-989-5091 to request one. Children will not be released unless a car pass is visible by school staff. Dismissal time is 3:15 p.m. Any student leaving prior to 3:00 p.m. will be considered partially excused/unexcused based on dismissal reason.

Attendance Definitions & Action Steps

In December 2016, the Ohio General Assembly passed House Bill 410 to encourage and support a preventative approach to excessive absences and truancy. The law sets forth the following criteria for Ohio schools to follow when calculating student absences. All time absent from school is calculated in hours.

  • Chronic Absenteeism: absent 10% or more of the school year for any reason. It includes excused and unexcused absences. 
  • Excessive Absenteeism:  absent, without a legitimate excuse, for 38 or more hours in one school month, or 65 or more hours in a school year.
  • Habitually Truant: absent, without a legitimate excuse, for 30 or more consecutive hours, 42 or more hours in one school month, or 72 or more hours in one school year. Habitual truancy only counts absences without a legitimate excuse. When a student meets the definition of habitually truant, the district is required to assign the student to an absence intervention team to develop a plan with the family. Only when those interventions are unsuccessful does the school or district file a truancy complaint.

Niles Primary School has the following action steps in place to address attendance concerns.
  • Student absence - no note or phone call to the school:
    • 1 day (6.5 hours) - Auto Call made; a note and/or phone call should be sent/made to the school the next day.
    • 2 consecutive days (13 hours) - Auto Call made; a note and/or phone call should be sent/made to the school the next day. 
    • 3 consecutive days (19.5 hours) - Teachers reach out via Classtag if no information is known on the reaons for the consecutive absences. Make-up work must be picked up anytime between 12:00-4:00 p.m. (can also be sent home with siblings.) Lack of getting work can result in a student falling far behind. Some assignments may not be able to be made up ad can affect student grades if there is no excuse for the absences.
    • 4 consecutive days (26 hours) - If no information has been received about the student's absence, a member of the Absence Intervention Team (AIT) will call the parent/guardian; email may accompany a phone call if a message is left.
    • 5 consecutive days (32.5 hours) - If no information has been received about the student's absence, a district Administrator will become involved. 
  • Habitual Tardiness - addressed by Principal/Dean of Students at the door; warning phone call and/or letters sent if issue becomes on going or a student is close to reaching the absenteeism threshold
  • Chronic Absenteeism / Tardiness - letters/phone calls made by AIT as thresholds for excessive absenteeism and/or habitually truant are met and/or getting close to being met. The following steps will be taken:
    • Parent/guardian meeting scheduled to discuss plan for student
    • Develop absence intervention plan
    • AIT referrals for outside agencies as needed

Excused Absences

The following are considered excused absences:
  • Death of a family member
  • Personal illness with doctor's note
  • Quarantine of the home
  • Religious holiday
  • School field trips
  • Superintendent approval
All absences must have proper documentation submitted.

Late Arrivals / Partial Absences

The Tardy Bell rings at 8:45 a.m. Students arriving after this time must be signed into the office by a parent/guardian.

If your child repeatedly arrives at school after 8:45 a.m. he/she will be noted with a Partial Absence and will result in a meeting with the Attendance Intervention Team (AIT) to discuss possible intervention and/or disciplinary action. Every effort should be made to have your child at school on time to prevent loss of valuable instruction. Students must be accompanied by an adult who can sign the student into the main office.

Make-up Assignment Policy

Each student who has been absent must immediately, upon return to school, make arrangements with his/her teacher(s) to make up missed work. Students are given one (1) day to make up homework/assignments, etc., for each day of excused absence. For example, if the student has been absent for three (3) days and the absence is excused, he/she has three (3) days upon return to school to make up any missed assignments. If a student exceeds ten (10) or more excused consecutive absences he/she is only allocated ten (10) days to make up any missed assignments. When circumstances warrant, a time extension may be arranged through the building administrators/ teachers. 

If a student is going to be absent from school for two (2) or more days, please contact the school office to arrange a time to pick up requested assignments.

Reporting Off School

If your child is going to be absent from school, please contact the school at 330-989-5091 prompt #1 to report your child's absence. Upon returning to school, present a written excuse and/or medical excuse, dated and signed by a parent/guardian or physician, stating the reason for being absent. Written notification is strongly encouraged. 

Auto Calls are made daily to remind parents/guardians to contact the school regarding student absences.

Signing Out Students

Students needing to leave school early must provide the classroom teacher with a note stating the reason(s), time(s), and who will be picking up the child. Photo identification is required for the release of the student.

Student Illness at School

In the event a student becomes ill at school, or other circumstances arise, only those persons listed on the student's Emergency Contacts via Final Forms will be contacted and will be permitted to pick up the student. Photo identification is required.


Parents are strongly encouraged to schedule family vacations at times as to not interfere with the adopted school calendar. If there is no alternative to a family's scheduled vacation during the time when school is in session, please notify the school as soon as possible.


P: 330-989-5091 - prompt 1

Information needed:
  • Your name
  • Student's name
  • Reason for calling off school
A parent/guardian may call this number anytime to report their child off school for the day. You may leave a message.

If no call is received by 10:45 a.m., an automatic call will be made from the school to home about the student absence.

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